Test and tag frequency should reflect the equipment, how it is used and the conditions it works in. Build the programme around risk and the requirements that apply to your workplace, rather than applying one interval to every item.
In this guide
Start with the equipment and environment
A portable tool used on a busy site faces different wear from equipment that stays on a clean office desk. Consider movement, dust, moisture, impact, heat and the likelihood of cable damage. Record these conditions alongside each equipment group.
Our test and tagging service can help you organise inspection and testing records. We discuss the equipment and working environment before setting out the programme.
Understand what testing does
Inspection and testing provide information about the equipment’s condition at that time. A tag does not prevent later damage or replace checking equipment before use. Staff need a clear way to report damage and remove suspect equipment from service.
Do not use equipment with damaged leads, exposed conductors, overheating or other signs of an electrical fault. Keep it out of use and arrange assessment. Do not repair leads or defeat protective devices to keep work moving.
Choose intervals for each group
Review the applicable workplace requirements, manufacturer instructions and relevant inspection and testing standard with a competent person. Contract or site-entry conditions may also specify a programme. Confirm which requirements apply to your situation rather than treating a generic timetable as legal advice.
| Question | Information to record |
|---|---|
| How is it used? | Fixed location, frequently moved, hired or shared. |
| What can damage it? | Weather, abrasion, impacts, moisture or contamination. |
| What has failed before? | Repair history and recurring defects. |
| What requirements apply? | Site rules, relevant standards and manufacturer instructions. |
| Who reviews it? | Responsible person and review date. |
Keep an asset register that people can use
- Unique equipment identifier and location.
- Equipment description and responsible team.
- Inspection or test date, result and next action.
- Person who performed the check.
- Repairs, withdrawal from service and follow-up records.
Separate a due date from an actual completed test. If equipment moves between locations, update the register so the next visit covers the items in use.
Review after changes
Revisit the programme when equipment is moved into harsher conditions, repaired, hired out or used differently. A pattern of damaged leads may call for changes to storage or the work setup as well as a shorter review cycle.
For wider premises work, our commercial electrical team can discuss fixed-installation issues separately from portable appliance testing. A test and tag visit is not a complete electrical assessment of the building.
Questions about Testing frequency
Is one annual test enough for every workplace appliance?
There is no single interval that suits every item and environment. Determine the programme from the equipment, risks and applicable requirements.
Does a current tag mean damaged equipment can still be used?
No. Stop using damaged or suspect equipment and arrange assessment, even if its previous test date is still current.
Send us the equipment types, locations and conditions they work in. We can help organise an inspection and testing programme with clear records and practical access arrangements.